Filming Protocols

REQUIREMENTS FOR ACCREDITED MEDIA

  •  This protocol applies to all members of the media who seek to interview ISA staff or delegates, or to undertake filming or photography, during the annual ISA sessions at the Jamaica Conference Centre.

  •  Members of the media must take responsibility for ensuring that their conduct and that of their camera, sound persons and any ancillary staff complies with this protocol.

GUIDING PRINCIPLES

  • The conduct of all persons who seek to interview ISA Staff or delegates, or to undertake filming or photography in the Conference Centre must not undermine the proceedings of the session.

  • Delegates must have free access to all places where they may wish to participate in proceedings, such as the main conference room, meeting rooms and the delegate lounge.

  • Authority is delegated to the Communications Unit of ISA to specify when and where reporters and film crews may be positioned in and outside conference rooms and meeting rooms.

  • Recorded interviews with ISA staff or ISA Council Members may take place in the Conference Centre or staff offices, only after the express permission of the interviewee. 

MEDIA ACCESS TO THE SESSIONS AND SIDE EVENTS

  • There is a standing authority for media to film and take photographs in the Conference Room, and meeting rooms subject to this protocol.

  • In the Conference Room or meeting rooms, filming or photography requires the approval of ISA or the organizers concerned provided that, even when granted approval:
     

    • persons filming or taking photographs must not disrupt the meeting proceedings or interfere with the free movement of other persons present;

    • the chair/facilitator may require any person who disrupts proceedings or impedes movement to leave the meeting room;

    • filming or photography must be confined to any area of the meeting room specified by ISA or the organizer, and should include only those persons actively participating in the proceedings;

    • persons filming or taking photographs must leave the room at any time that the public is required to leave-the session and may permit equipment to remain in place, provided that any such equipment must be turned off, and recording of confidential proceedings is prohibited;

    • Devices and microphones may be used to make sound recordings during the sessions, and side events, subject always to any decision of ISA or the organizer and the provisions set out in this protocol.

INTERVIEWING, FILMING OR PHOTOGRAPHY IN FOYERS, CORRIDORS AND ACCESSWAYS

  • Interviewing, filming or photography in corridors and foyers must not unreasonably impede the movement of delegates;

  • Cameras, microphones or other items or equipment must never be placed so as to block the progress of a delegate along a corridor or across a foyer;

  • If camera shots are required from in front of a delegate, these must be taken from a distance that allows the camera person to move away in time for the delegate to pass without being obstructed in any way;

  • Delegates must not be obstructed from entering or leaving a building;

  • All accessways-including, for example, bridges, elevators, stairs, and doorways-must be kept free and delegates use of accessways must be unimpeded.

 

ACCESS TO ISA OFFICES

  • Interviewing, filming or photographing a staff member in or outside their office is permitted only if the staff member agrees.

SECURITY OR SAFETY

  • Despite any other provision in this protocol, interviewing, filming or photography in parts of the Conference Centre may be limited, with the approval or under the authority of the Communications Unit, for the purposes of security or safety.
     

DAMAGE TO PROPERTY

  • Members of the media are fully responsible for all damages to the Conference Centre occurring as a result of its filming activities, and for paying for all repairs deemed necessary.

USE OF IMAGES AND FOOTAGE 

  • The media outlet or photographer is authorised to use film and photographs shot at the Conference Centre in print media, on a website, or in other promotional materials.

TERMINATION OF THE FILMING

  • ISA reserves the right to terminate production in the event that the person filming or photographer or fails to abide by these protocols.

 

Media Accreditation   |  How to Apply